Proposal Specialist

Applicants must currently reside in Bergen, Norway.

ROSEN Norway AS is a technology company that uses in-house developed ultrasonic equipment for inspection of pipelines both on land and offshore, in Norway and internationally. Other equipment is offered and operated in collaboration and on behalf of international partners. ROSEN Norway AS is located in new attractive premises by the sea in Gravdal, approx. 10 minutes from Bergen city center. The organization has approx. 55 employees. We are part of the market-leading German company ROSEN.

What you can expect

Are you proactive, detail-oriented, and eager to learn? Do you thrive in a dynamic environment where flexibility, accuracy, and a can-do attitude are key? If so, we want you on our team as our new Proposal Specialist!
 
As a Proposal Specialist you will play a central role in our sales and administrative processes. You will work closely with the sales team giving support through the sales process from customer requests to customer acceptance. You will work with sales managers and the technical specialists qualifying customer requests and creating proposals. You will also provide relevant information to the project team during execution of projects. We are looking for someone who combines strong analytical skills with creativity and a proactive mindset.
  
Key Tasks and Responsibilities:
Sales and Business Support

• Support Sales Manager in acquiring new business opportunities.
• Act as Sales Manager for specific projects or project components/elements.
• Provide marketing support, including creating sales presentations and promotional materials.
• Understand customer needs and requirements thoroughly and ensuring these are addressed in proposals and contracts.
• Develop and deliver sales presentations to clients and stakeholders.
• Communicate with customers in coordination with the Sales Manager.
• Share information/requirement changes within the sales team/function/roles.
• Support the sales team with administrative tasks and coordination.

 Proposal and Contract Management

• Create proposals in agreement with the Sales Manager.
• Administration of proposal-related activities, including material preparation.
• Develop competitive pricing strategies and create compelling proposals.
• Lead the proposal realization process as the central point of contact.
• Prepare proposals and contracts based on clients and/or the Sales Manager input.
• Ensure the proposal submission process is formatted, complete, consistent, and compliant.
• Perform contract review and risk assessments in collaboration with Sales Manager and Legal Specialists.
• Ensure contracts and purchase orders are accurate and complete in collaboration with Sales Manager and Legal Specialists.
• Maintain proposal and contract specific information in ROSEN Business Software (BSW):
  • Register projects and inquiries in BSW.
  • Maintain (register and update) proposals in BSW.
  • Register and update contracts/POs in BSW.
• Register and update contracts/POs in SAP and support the invoicing process.

 Data Management and Reporting

• Maintain an overview of referenced projects (relations, services, pricing, etc.).
• Ensure data quality through regular checks and updates.
• Provide data entry support for client third-party acquisition software.
• Register budgets in BSW.
• Create and/or update basic object data in Business Software.
• Provide information to Project Managers and other stakeholders.
• Conduct market surveys and analyze market trends.
• Perform data analysis, including post-calculations and statistical reporting.

 Documentation and Process Optimization

• Manage pre-qualifications and provide supporting documents during audits.
• Assisting in creating ‘How-To” documents and Standard Operating Procedures (SOPs).
• Coordinate with business, operation, and support functions/roles to define and optimize product and service costs.
• Administer sales and project-related activities, including DRP/sales funnel management and reporting.
• Ensure proper document control and maintain organized records.
• Manage reporting and ensure seamless project handovers to the operations team.
• Communicate effectively with other teams and individuals.

What you will bring

Mandatory Qualifications:

• Experience: Proven experience in a similar role, preferably in sales or administrative capacity
• Education: Bachelor’s degree in Business Administration, Sales, Marketing, or a related field is preferred
• Relevant experience, 1-3 years
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills, both Norwegian and English
• Ability to manage multiple tasks and meet deadlines.
• Familiarity with legal compliance and feasibility checks.
• Good skills in preparing written documents.

 Desired Qualifications and Qualities:

• Adaptable and Quick Learner: Ability to absorb new information rapidly and applies them effectively.
• Energetic and Ambitious: Thrives on challenges and brings enthusiasm to the role.
• Detail-Oriented: Strong focus on accuracy and maintaining high standards.
• Solution-Oriented Mindset: Approaches tasks with positivity, adaptability, and a can-do attitude.
• Proactive and Flexible: Ready to take initiative and adjust to changing priorities.
• Language Skills: Fluent in Norwegian and English, with excellent verbal and written communication skills.
• Resilient Under Pressure: Handles responsibilities effectively in demanding situations.
• Independent and Collaborative: Works efficiently on individual tasks and contributes actively in team environments.
• Limited Travel Requirement: Comfortable with occasional travel as needed.
• Commitment to QHSE: Demonstrates a positive attitude towards quality, health, safety, and environment standards.
• Tech-Savvy: Proficient in MS Office Suite, Outlook, and relevant internet tools.
• Strong Interpersonal Skills: Excels in collaboration and effective communication with colleagues and stakeholders.

What we offer

• Work in one of the world's largest and leading inspection companies
• Challenging and exciting work tasks with high-tech products
• Development and career opportunities in an international, innovative and long-term oriented company
• Pleasant colleagues and good working conditions
• The opportunity to build competence through exciting projects and courses
• Competitive conditions and good pension and insurance schemes
• A good working environment with emphasis on varied and unifying social activities

Who we are

The ROSEN Group is a leading global provider of cutting-edge solutions in all areas of the integrity process chain. Since its beginnings as a one-man business in 1981, ROSEN has grown rapidly and is today a technology group that operates in more than 110 countries with over 4,000 highly qualified employees.

ROSEN’s products and services:

• Inspection of critical industrial assets to ensure reliable operations of the highest standards and effectiveness
• Customized engineering consultancy providing efficient asset integrity management
• Production and supply of customized novel products and systems
• Market-driven, topical state-of-the-art research and development providing “added-value” products and services

For more information about the ROSEN Group, go to www.rosen-group.com.

Do you have any questions?

Jennifer Ong-Hovden
Recruitment